Over the past 25 years, information workers have become accustomed to a range of desktop software tools such as Word, Pages, Excel, Outlook and Adobe Acrobat that aim to solve very specific document needs and have remained relatively unchanged since development.
However, a recent global survey found that more than 80 percent of workers still lose time each day collaborating on documents, wasting on average seven hours per week gathering, consolidating and deciphering feedback on things like reports, contracts, strategies, presentations, articles and emails.
This suggests that despite the progress of the knowledge economy in the first world, businesses remain stuck on the concept of ‘productivity’. Many are unable to improve efficiencies so knowledge-workers can manage and share information, create documents and navigate emails with more ease.
As much as ‘productivity’ or ‘efficiencies’ can at times feel like empty buzzwords – for workers who deal with high-stake or high-volumes of documents in 2015 this know that this is more important than ever. And, now these efficiencies are easier than ever to achieve.
Fueled by the rise of cloud technology we’ve seen an explosion of new collaboration, file storing and sharing services in the last five years, such as OneDrive, Dropbox, Nitro Cloud, Google Drive and Box. These have transformed the way employees can share, store and interacted with documents across multiple devices.
In line with the shift towards cloud-based services, we are seeing a host of innovation which is improving how people work with documents. Adobe and Nitro are two companies traditionally playing in the PDF space that now enable workers to create, share and sign documents in an uninterrupted workflow. This means that workers can now edit, convert, combine, review, protect and share PDF documents all from one single platform.
As workers are on the move to meet demands of clients remotely, mobility is also a key driver for those adopting new technologies. Hence why popular apps such as Evernote have proliferated the market for note taking. Evernote leverages the power of the cloud to enable workers to make notes on any device, from a smartphone to a tablet, wherever they are.
But with so many products available, it’s easy for businesses to get information overload. If you adopted every solution available, wouldn’t you be less productive?
Fortunately, many of these companies have developed partnerships so that their software can be integrated and work seamlessly together. For example, for its Nitro Pro 10 product, Nitro has partnered with Google Drive, OneDrive and DropBox so that workers can streamline their processes.
As technology providers, part of our job is to constantly drive improvements and delight customers. We dream about a world where the thought of ‘paperwork’ doesn’t send a shiver down an employee’s spine, where teams are able to celebrate their wins earlier due to quick turnarounds on closing contracts, and where businesses save real dollars on resources and time.
Productivity can be more than a buzzword. It is what happens when new efficiencies give you the time to focus on what’s most important to your business right now.